Real-time order management platform for the textile industry
Your orders deserve better than Excel files and stale dashboards.
WeaveLink replaces the patchwork of spreadsheets, email threads and Power BI refreshes with one platform where every client order, supplier PO and delivery lot is tracked in real time — and where every document, from the customer's PO to your invoice, is read and issued in the format each partner expects.
Built for brands, agents and sourcing offices managing multi-supplier production.
weavelink.io / dashboard
One dashboard for every order in production — with each currency counted on its own.
Sound familiar?
The hidden cost of running production on spreadsheets
Excel plus Power BI feels free — until you count the hours, the errors and the risks.
Everything typed twice (or three times)
The client's PO gets re-keyed into your order file, again into the supplier sheet, again into the report. Every copy is a chance to get a quantity, size or price wrong.
Dashboards that are already out of date
Your Power BI report is only as fresh as the last manual data refresh. Decisions get made on Tuesday's numbers — on Friday.
One corrupted file away from chaos
A crashed workbook, a broken link, a "final_v7_REALFINAL.xlsx" saved over the wrong version — and your single source of truth is gone.
Every new client order is a project
New order? New tabs, new formulas to copy, new links to fix, new emails to send. What should take minutes takes an afternoon.
Confidential data visible to everyone
A shared Excel file has no roles. Margins, client prices and supplier costs sit in the same workbook that gets forwarded around.
No real-time steering
Which orders are late? Which lots are still waiting on supplier approval? With files and inboxes, nobody can answer in one glance.
Every customer imposes its own format
One retailer wants its invoice on its own workbook, another its packing list its way. So your team rebuilds the same document three times, by hand, for three customers.
Supplier files you have to believe
The invoice and packing list arrive as a workbook full of formulas nobody checks. If a total is wrong, you invoice the error and find out at the port.
What you gain
Give your team its time back — and put it where it counts
The point isn't the software. It's what your people stop doing — and what they can finally start doing instead.
Repetitive tasks — goneNo more re-keying orders, rebuilding files, chasing versions or refreshing reports by hand.
Decisions — in the momentReliable, real-time data means you steer production today, not from last week's snapshot.
People — on real workThe hours saved go to quality, clients and skills — not to maintaining spreadsheets.
Hours back, every single week
Order intake, supplier POs, status updates and reporting run through one system. The time-consuming, repetitive admin that filled your days simply disappears.
Upskill your team
Free your staff from copy-paste work and train them for higher-value tasks: quality follow-up, supplier development, client relationships. People grow instead of typing.
Time to focus on quality
With built-in QC phases and gates, the hours you recover go into inspecting, preventing and improving — not into fixing data-entry mistakes after the fact.
React faster than your market
Live statuses across orders, lots and suppliers mean problems surface immediately. You reallocate, relaunch or alert the client within hours — not after the next report.
One document base, faster admin
Orders, supplier POs, QC reports and files live in one centralized place. Administrative processing gets quicker because nobody hunts through inboxes and folders.
Nothing is ever lost
Every order, every status change, every document is kept with its full history. Secure, reliable data you can trust — and prove — months later.
Pick up where anyone left off
Vacation, sick leave, handover, a new hire: the data is always there and always current. Anyone opens WeaveLink and resumes the work — no knowledge locked away in someone's personal Excel file.
Before / after
From spreadsheet patchwork to a single live system
Excel + Power BI today
With WeaveLink
Data entry
Same order re-keyed in 3+ places
Entered once — client order, supplier POs and delivery lots stay linked
Updates
Manual refresh, copy-paste between files
Statuses cascade automatically from supplier to lot to client order
Reliability
Corrupted files, broken links, version conflicts
One database, automatic history — nothing to lose or overwrite
Create the order, dispatch lots to suppliers — POs are generated for you
Errors
Silent typos found at shipping (or by the client)
Validation on entry, controlled status transitions, full audit trail
Confidentiality
Whole workbook visible to whoever gets the file
Role-based access — each user sees exactly what their role allows
Steering
Yesterday's picture, rebuilt by hand
Live dashboard: order status, production progress, quality gates
Customer's own document format
Rebuilt by hand, once per customer
Issued straight into the workbook each customer imposes
Supplier figures
Taken on trust, formulas unchecked
Recomputed line by line — every discrepancy flagged before it costs you
The platform
Everything your order flow needs, in one place
WeaveLink is a real-time order management platform for the textile industry: it covers the full journey of an order — from the client's PO to the last delivered lot.
Client orders imported, not typed
Drop the customer's purchase order — PDF or Excel, in the customer's own layout. Items, sizes, colors and prices are read, checked and matched to your catalogue.
Multi-supplier dispatch
Split any order into delivery lots and assign each lot to a supplier. The matching supplier PO is created automatically — one lot, one supplier, one PO.
Supplier POs as clean PDFs
Generate professional purchase order PDFs per issuing company, ready to send — no more hand-built order forms.
Real-time status cascade
When a supplier confirms, the lot and the client order update themselves. Everyone sees the same live status — no refresh button.
Built-in quality control
Fabric test gates before production starts, then pre-production, in-line, mid-line and final inspection phases — tracked per supplier order.
Roles & permissions
Ten roles and 101 granular permissions decide who sees prices, edits orders or approves statuses — enforced in the database, not just hidden in the screen. Suppliers never see your client data.
client orders
Every client order, from intake to delivery.
supplier orders
The matching supplier POs — late ones flagged on their own.
Documents
Every document, in the format each partner expects
You sit between retailers who impose their paperwork and factories who send theirs. WeaveLink absorbs both — so nobody on your team retypes a document ever again.
We read their format
Client purchase orders, supplier invoices and packing lists are imported from the files your partners already send — each partner's own layout, learned once and reused. Documents are matched to the right order automatically.
We issue in your customer's format
Your invoice goes out on the exact workbook your customer imposes — their layout, their numbering, their wording — filled from live data. No template rebuilt by hand, no copy-paste, and available in English, French or bilingual.
We send the template, and we recheck it
Instead of guessing what the factory will send, WeaveLink issues its own packing list template. The supplier fills it in and returns it — and every carton, weight, volume and total is recomputed, never taken on trust. Discrepancies are flagged and must be justified before anything enters your data.
The same principle runs through the whole chain: nothing a partner writes becomes your data until WeaveLink has recalculated it and agreed.
documents
One library for every document, filed by module and by access right.
Beyond the order
Where the order ends, the paperwork usually starts
Invoicing, accounts and shipping live in the same place as production — fed by the same data, so nothing is re-entered downstream either.
Invoicing
Invoices built from the quantities actually validated in production — with credit notes, payments, payment terms and due dates. Multi-currency throughout, never summed across currencies.
Accounts, order by order
Every financial movement is attached to the order that caused it: open each client order or supplier PO and see what was invoiced, advanced, paid and still owed. Integrate a supplier invoice and its accounting entry posts itself, with the original workbook attached as proof.
Shipping & documents
Shipments with their dates, vessel and container details, and every document filed by type against the order — invoice, packing list, certificate of origin, transport papers.
Dates that mean something
Committed delivery dates can't be quietly moved: a change needs a reason, gets recorded, and shows up in the delay indicators. Late orders surface on their own.
Several trading entities
Issue documents under whichever of your companies signs the deal — its own letterhead, bank details and customer codes, chosen per order.
Full traceability
Every status change, price edit, quantity, document and login is recorded with who, when and why — a single activity log you can search and export.
billing
Invoices built from the quantities production actually validated.
accounting
Every entry tied back to the order and the PO it came from.
How it works
Three steps from client PO to delivery
1
Capture the order
Import or enter the client PO once. Items, quantities, sizes and prices are validated as they come in.
2
Dispatch to suppliers
Split the order into delivery lots, assign suppliers, and send the auto-generated PO PDFs. Quality gates arm themselves.
3
Steer, ship, invoice
Track confirmations, production, QC and shipping from one always-current dashboard — then issue the packing list and the invoice from the very same data.
quality control
Inspections tracked per supplier order, gate by gate.
shipping
Ready to ship, in transit, delivered — consolidated orders on one line.
Trust & control
Your data stops leaking through forwarded files
A spreadsheet emailed outside your walls is gone forever. WeaveLink keeps data in one governed place.
Role-based access control — 101 granular permissions across 10 roles
Row-level security enforced in the database itself
Prices and margins visible only to the roles you allow
Full audit trail: every status change, who, when and why
Suppliers and customers get their own restricted access — no more forwarded files
No local files to corrupt, lose or leak
Questions
What people ask before a demo
Do we have to change how our customers and suppliers work?
No — that is the whole point. Your customers keep sending their purchase orders in their own format, and WeaveLink reads them. Your invoices go out on the workbook your customer imposes. The only thing that changes is that your team stops retyping any of it.
How long does it take to get started?
The platform itself is ready on day one. What takes time is your reference data — customers, suppliers, styles, prices, bank details. Most of it can be imported from the spreadsheets you already keep. A first real order usually runs through the system within days, not months.
What happens to our historical data in Excel?
It stays yours. Orders in progress can be entered or imported so the transition is not brutal, and closed years can simply be archived — WeaveLink is not trying to swallow ten years of files to be useful.
Can our suppliers see our customers, or our prices?
No. Access is enforced in the database itself, not merely hidden in the interface. A supplier signs in and sees the orders that concern them — never your customer, never your selling price, never your margin.
Does it handle several currencies and several of our companies?
Yes. Amounts are never summed across currencies — a euro total and a dollar total are shown separately, deliberately. And documents can be issued under whichever of your trading entities signs the deal, with its own letterhead and bank details.
What if a supplier sends numbers that do not add up?
WeaveLink recomputes them. Cartons, weights, volumes and totals are recalculated from the detail rather than trusted, and any discrepancy is flagged and has to be justified before it can enter your data.
Get started
See WeaveLink on your own orders
Book a 30-minute demo and bring one of your real client orders. We'll show you the full flow — intake, dispatch, supplier POs and live tracking — on data that looks like yours.
